You Have Received A Letter From Your University Demanding A Reason For Your Absence From An Exam | Band 8 IELTS Letter Sample

You have received a letter from your university of Albion demanding a reason for your absence from an exam. You were ill that day, but failed to submit the evidence. Write a letter to the Examinations Committee explaining your situation. You should include:

  • Apologies for the situation
  • Identification for yourself (Name, Student Number, Case Number)
  • An explanation of what had happened and any possible evidence you may have
  • Possible resolutions to consider.

Here is a band 8 IELTS letter on this topic written by one of our students. Need help with IELTS writing? Get your IELTS essays, letters and reports corrected by me.

Band 8 IELTS letter sample

Dear Sir or Madam,

I am writing to apologize for my failure to submit the doctor’s letter for being absent on the exam day.

My name is Rishi and I am a graduate student in the field of mechanical engineering at University of Albion. My student ID is 123456 and I am responding to the case number ABC123.

I was diagnosed with coronavirus flu the day before the mathematics exam. It took me the whole of the last week to recover and come back to my senses. As a result, I could not submit the explanation letter within the university timeline; however, I am sending the doctor’s certificate now to prove my condition.

I am hoping you would be able to offer me a make-up exam. I am also willing to write additional assignments if reappearing for the exam is not an option anymore.

Again, I apologize for being late in submitting the medical explanation behind my missing the exam and look forward to hearing from you soon about the next steps.

Yours faithfully,


Manjusha Nambiar

Hi, I'm Manjusha. This is my blog where I give IELTS preparation tips.