You Have Received A Letter From Your University Demanding A Reason For Your Absence From An Exam | Band 8 IELTS Letter Sample

You have received a letter from your university of Albion demanding a reason for your absence from an exam. You were ill that day, but failed to submit the evidence. Write a letter to the Examinations Committee explaining your situation. You should include:

  • Apologies for the situation
  • Identification for yourself (Name, Student Number, Case Number)
  • An explanation of what had happened and any possible evidence you may have
  • Possible resolutions to consider.

Here is a band 8 IELTS letter on this topic written by one of our students. Need help with IELTS writing? Get your IELTS essays, letters and reports corrected by me.

Band 8 IELTS letter sample

Dear Sir or Madam,

I am writing to apologize for my failure to submit the doctor’s letter for being absent on the exam day.

My name is Rishi and I am a graduate student in the field of mechanical engineering at University of Albion. My student ID is 123456 and I am responding to the case number ABC123.

I was diagnosed with coronavirus flu the day before the mathematics exam. It took me the whole of the last week to recover and come back to my senses. As a result, I could not submit the explanation letter within the university timeline; however, I am sending the doctor’s certificate now to prove my condition.

I am hoping you would be able to offer me a make-up exam. I am also willing to write additional assignments if reappearing for the exam is not an option anymore.

Again, I apologize for being late in submitting the medical explanation behind my missing the exam and look forward to hearing from you soon about the next steps.

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Yours faithfully,


Manjusha Nambiar

Hi, I'm Manjusha. This is my blog where I give IELTS preparation tips.