Write A Letter To A Hotel Manager In Another City For An Upcoming 2-Day Business Trip | Band 8 IELTS Letter Sample

Write a letter to a hotel manager in another city for an upcoming 2-day business trip for you and your colleagues. In your letter, you should tell:

  • Introduce of yourself and colleagues
  • Give information about the business meeting
  • Tell other requests you might have.

Here is a band 8 IELTS letter on this topic written by one of our students. Need help with IELTS writing? Get your IELTS essays, letters and reports corrected by me.

Band 8 IELTS letter sample

Dear Sir or Madam,

My name is Gayathri and I work as a manager at Virtusa limited, Delhi. I am writing this letter to reserve a suite in your hotel for two days. Three of my colleagues also accompany me on this trip and we are looking for an elegant suite for the 28th and 19th of October.

We are coming to Hyderabad for a business meeting and it is expected to last two days. On the first day, we have a video conference with our foreign clients for two to three hours followed by lunch and a local branch visit. On the second day, we will visit some well-known places in the city and check out by 5 pm as we have our return flight to Delhi at 6 pm.

For the meeting on October 28, we might require a projector to showcase our work to the clients and also it would be a great help if you can arrange a conference room for those three hours. As we are all new to the city, we are not really aware of the transport facilities there, so, I would really appreciate it, if you can provide us with a dedicated cab to roam around the city.

I look forward to hearing from you.

Yours faithfully,

Gayathri T.K

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Manjusha Nambiar

Hi, I'm Manjusha. This is my blog where I give IELTS preparation tips.