IELTS letter sample | Leave application letter

Letter topic

You are working for a company. You need to take a few days off work and want to ask your manager about this. In your letter, you have to:

  • Explain why you want to take time off work
  • Give details of the amount of time you need
  • Suggest how your work could be covered while you are away.

Sample letter

Dear Mr. Wang,

I am writing to request unpaid leave of absence of three weeks in July. My younger brother is getting married on the 14th of July in Taiwan and I have to be there by 7th to assist him in the preparations for wedding. He is my only sibling and very close to me since we were children. I do not want to miss his wedding. Furthermore, my single mother is getting old and cannot manage everything on her own. She also needs my assistance. After the wedding, we will be making a 10-day family trip to Tokyo.

If my leave application is approved, I will be leaving on the 5th of July and returning on the 28th. I will be back to work on the 30th. Before leaving, towards the end of June, I will submit the quarterly report to you. During my absence from work, my junior Miss Smith will be in charge of HR matters, including recruitment and interviews. She will keep me updated daily through email so that I can get back on track when I return.

I thank you in advance for your understanding and cooperation.

Yours sincerely,


Director of HR Department



Manjusha Nambiar

Hi, I'm Manjusha. This is my blog where I give IELTS preparation tips.

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