Band 8 Letter Sample To a Hotel Manager About Lost Documents

You recently attended a meeting at a hotel. When you returned home, you found you had left some important papers at a hotel. Write a letter to the manager of the hotel. In your letter:

  • say where you think you left the papers
  • explain why they are so important
  • tell the manager what you want him/her to do.

Band 8 letter sample

Dear Sir or Madam,

I am writing to report that I forgot some important papers at your hotel. Today I had a meeting with a realtor in the hotel lobby. After coming back home I realized I had lost my black folder with some documents inside. Most likely I left it on one of the chairs located near the table on the right side of the reception desk.

The folder content is very important for me. These documents are related to an apartment I am going to sell and it will take me several months to obtain their duplicate copies if I lose them.

Would it be possible for you to send them to me by courier if you manage to find them? I would really appreciate it if you contact me as soon as possible, especially since the papers are very important to me. The point is that I have a flight today evening and probably I will not be able to be at the airport in time if I return to the hotel. I will pay any expenses incurred.

Looking forward to hearing from you.

Faithfully yours,


Manjusha Nambiar

Hi, I'm Manjusha. This is my blog where I give IELTS preparation tips.

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