A Friend Is Expecting You To Stay With Him In Two Week’s Time | Band 8 IELTS Letter Sample

A friend is expecting you to stay with him in two week’s time, but unfortunately you forgot that you have a business trip at the same time. Write a letter to your friend. In your letter:

  • Apologise and say that you cannot come to visit
  • Explain why you will not be able to visit
  • Suggest another time that you could visit

Here is a band 8 IELTS letter on this topic written by one of our students. Need help with IELTS writing? Get your IELTS essays, letters and reports corrected by me.

Band 8 IELTS letter sample

Dear Tom,

How are you? I know you are quite excited about my planned visit to your place. Unfortunately, I won’t be able to come. Please accept my apologies. I have a business trip scheduled for the same week and I really regret having to cancel the visit at this time as we have planned everything.

Yesterday, I had a one on one connect with my Manager. He mentioned about a new bid which would be crucial for the organization and wanted me to lead it. I could not refuse it since it is a huge oppurtunity to showcase my talent here in the organization. I am flying on the 19th and will be back in a week.

Can I visit you the week after I return from the business trip?  We can also celebrate Christmas and New Year together if it is fine with you. Please let me know soon as I have to book tickets.

Best Regards,


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Manjusha Nambiar

Hi, I'm Manjusha. This is my blog where I give IELTS preparation tips.

2 Responses

  1. RAJNA T M says:

    Dear Sarath,
    I hope you’re doing well.I’m so sorry to inform you that I’m not able to come and visit to you on December as we have planned our get together on our last meeting.

    Indeed,I really forgotten about my business trip to Singapore,which is organised by the company last two month ago.I had a meeting with my manager yesterday regarding the agenda of the trip,at the same I remembered the promise which I had given to you.I hope this journey not enhance my knowledge but also it will be a chance to rome around this country.My company has already arranged flight and accommodation so I cannot escape from this scheduled trip.

    Can I come and visit you on December vacation?I will be free at this time from my hectic work schedule. If you are available at this time,it will be really greateful to arrange a small party with all our friends.

    Shoot me an email once your free.Once again really sorry for the inconvenience.

    Your friend,

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