A Friend Is Expecting You To Stay With Him | Band 7.5 IELTS Letter Sample

A friend is expecting you to stay with him in two week’s time, but unfortunately you forgot that you have a business trip at the same time. Write a letter to your friend. In your letter:

  1. Apologise and say that you cannot come to visit
  2. Explain why you will not be able to visit
  3. Suggest another time that you could visit

Here is a band 7.5 IELTS letter on this topic written by one of our students. Need help with IELTS writing? Get your IELTS essays, letters and reports corrected by me.

Band 7.5 IELTS letter sample

Dear Jack,

How are you? I know you are quite excited about my planned visit to your place. Unfortunately, I won’t be able to come. I have a business trip scheduled for next month and it coincides with the dates we planned for our get together. I had completely forgotten about this trip the last time we talked. I am really sorry about that.

I have a training session to attend in Hyderabad on 25th of November with my supervisor and colleagues. The training is for eight days and arrangement has been made by my company for all of us which include air tickets, four course meals and stay. I cannot miss this business tour as it is planned by my seniors and is equally important for upgrading my skills at work. It will be beneficial for my career prospects. Also, they have planned a city tour on the last day of the session.

I would like to make it up to you by visiting you during Christmas holidays. We can celebrate New Year together if you are free then. Please let me know soon as I have to book the tickets.

Best regards,


Do you have a letter on this topic? Submit it below in the comments for a free band score estimate.

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Manjusha Nambiar

Hi, I'm Manjusha. This is my blog where I give IELTS preparation tips.

4 Responses

  1. Parvathy R says:

    Dear Eva,

    I’m afraid I’ve a bit of bad news for you. I’m so sorry that I won’t be able to come and stay with you on next week as promised. I feel so shamed for forgetting the business trip that I’ve next week.

    I have an important business trip on next Monday which can’t be avoided. As you know I’m the area manager and hence, this business trip is very important. We have a detailed meeting about an upcoming project with the client.

    How about we meet on December last week? I would be able to visit and spend at least two weeks with you that time. We can celebrate Christmas as well as New Year together and it would be so much fun! We can cherish all the beautiful memories we’d during our college days.

    Once again I’m sorry for not able to make it on next week. Can’t wait to see you.



  2. alza says:

    Hello Jack,

    I hope you are doing great since our last new year dinner. Those were some of the most memorable moments in our lives. I know this letter will make you sad, but I have no other go other than to apologize. I wouldn’t be able to come for the stay at your home. We will surely patch this absence in the coming month.

    I will explain the situation in more detail, a mandatory business trip has been scheduled by the company on the same day of our party. I have to join the same after 2 weeks. This is a short trip connecting our business clients. My absence would be noted and moreover, this would affect our company’s credibility.

    Soon after I reach back, I will join you at your home on the coming 23rd Nov. I make sure that I would be with you for at least one weak to compromise my fault.

    I hope you will write back to me soon. Waiting for your reply.

    Yours lovingly,

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